Frequently Asked Questions

A transaction coordinator (TC) handles the administrative duties of a real estate transaction from contract acceptance to closing. We manage paperwork, track deadlines, and ensure compliance with all regulations.

Employing a TC enables real estate agents to concentrate on expanding their business, assured that all administrative tasks related to their current contracts are meticulously handled.

This comprehensive support ensures that agents can navigate through to the closing table with minimal disruption and maximum efficiency.

Transaction coordinators are valuable assets for various professionals involved in real estate transactions.

Primarily, real estate agents and brokers stand to benefit significantly as transaction coordinators handle the extensive paperwork and compliance requirements, allowing the agents to focus on client interaction and securing new business.

Additionally, real estate investors, attorneys, and mortgage brokers can also benefit from the services of a transaction coordinator to streamline their operations, reduce workload, and ensure smooth and timely closings. Essentially, anyone involved in real estate transactions who wishes to optimize efficiency and reduce administrative burden will find great value in employing a transaction coordinator.

Utilizing a virtual or remote Transaction Coordinator (TC) offers several compelling advantages:

*Cost Efficiency: You benefit from a controlled cost per transaction, avoiding the expenses associated with hourly wages for office-based staff.

*Simplified Management: There are no concerns related to payroll, benefits, or human resources issues, streamlining the management process.

*Pay-for-Performance: Payment is due only when the transaction successfully closes, and there are no obligatory minimum contract requirements. This model aligns the TC’s incentives with your success.

While your brokerage may provide a Transaction Coordinator (TC), having your own dedicated TC offers significant advantages:

*Enhanced Personal Service: Your own TC can provide a higher level of personalized service to both you and your clients. In many brokerages, a single TC may be supporting dozens of agents, potentially leading to a diluted focus on your specific needs.

*Dedicated Attention: In-house TCs often juggle multiple roles and responsibilities, which can limit their availability and promptness in handling your transactions. A personal TC is more likely to be responsive and attuned to your specific business demands, ensuring that real-time needs are efficiently managed.

It's natural to be cautious about relinquishing control, especially when your professional reputation is at stake:

*Structured Management System: Each transaction is managed through a structured system that ensures all tasks are completed timely.

*Regular Updates: You'll receive frequent updates about the progress of your transactions. This constant communication helps build trust and ensures that any potential issues are quickly addressed.

After a short period of adjustment and experiencing the efficiency and reliability of professional TC services, you'll likely feel more comfortable delegating these tasks, allowing you to focus more on sales and less on paperwork.

Despite hiring a TC, your role remains crucial in the transaction process:

*Direct Client Interaction: You will still handle direct negotiations, client advisories, and approval of addenda.

*Physical Presence Required Activities: Attending inspections, walk-throughs, and reviewing settlement statements also remain your responsibility.

*Problem Resolution: Stepping in to address and resolve issues as they arise is also a critical part of your role.

Our TC's work as unlicensed assistants, focusing on administrative and logistical aspects of transactions. You can read more about the scope of work permissible for an unlicensed assistant here. This arrangement ensures that your expertise is used where it is most effective, while the administrative load is handled efficiently by the TC.

No, you don't have to pay if the transaction doesn't close. We only get paid when you do, so if the transaction fails, there is no payment or cancellation fee required.

Yes! While we're based in Jacksonville, we proudly offer our services throughout the entire state of Florida.

Embracing a modern, paperless approach, we operate remotely, allowing us to efficiently work with you regardless of your physical location within the state. You do not need to be near us geographically to benefit from our services.